FolioMatch
Sign inAudit a bill

Sample audit

Sample data — illustrative documents, not a real event

What a finished FolioMatch audit looks like.

This is a complete precomputed audit of a fictional two-day conference — the same structure, evidence and maths you'd get on your own event. Every finding shows the exact quote it rests on, and nothing here was charged to anyone.

Final master account

$187,492.18

Value requiring review

$6,598

Documents checked

6

Agreement, addendum, 3 BEOs, final bill

Finding 1

Confirmed issue

Guest room rate charged above the contracted rate

$2,000requires review

Agreed

Hotel Agreement · Page 6, Section 4 — Guest Rooms

“Group rate of $229.00 per room, per night, single/double occupancy, for all contracted room nights.”

Charged

Final Master Account · Page 31 — Room Revenue Detail

“Guest rooms — 100 room nights @ $249.00”

Calculation

100 room nights × ($249 − $229) = $2,000

The final bill applies $249 where the agreement fixes $229 for all contracted room nights. The difference is consistent across every night, which points to the rate itself rather than a one-off posting error.

Finding 2

Confirmed issue

Resort fee charged despite a contracted waiver

$3,500requires review

Agreed

Hotel Agreement · Page 9, Concessions

“Resort fee waived for all group room nights.”

Charged

Final Master Account · Page 33 — Other Charges

“Resort fee — 100 room nights @ $35.00”

Calculation

100 room nights × $35 = $3,500

The concessions section waives the resort fee for all group room nights, yet the fee appears on the master account for the full block.

Finding 3

Confirmed issue

Complimentary room credits short of the 1-per-50 concession

$458requires review

Agreed

Hotel Agreement · Page 9, Concessions

“One (1) complimentary room night per fifty (50) actualized room nights, credited at the group rate.”

Charged

Final Master Account · Page 34 — Adjustments

“Comp room credit — 1 night @ $229.00”

Calculation

100 actualized nights ÷ 50 = 2 comp nights; 2 × $229 = $458 due, $229 credited → $229 short. Combined with the rate difference on the credited night: $458 total.

The block actualized 100 room nights, earning two complimentary nights at the group rate. The bill credits one. Worth raising together with the room-rate finding, since the credit is valued at the contracted rate.

Finding 4

Needs review

Bartender overtime posted without an approval document

$640to confirm

Agreed

Banquet Event Order #3 · Page 2 — Beverage Service

“One (1) bartender per 75 guests, 4-hour reception. Overtime billed only with prior written approval.”

Charged

Final Master Account · Page 36 — Banquet Labor

“Bartender overtime — 8 hours @ $80.00”

Calculation

8 hours × $80 = $640

Overtime appears on the bill, but no signed approval or change order was found among the uploaded documents. That doesn't prove the charge is wrong — the approval may exist elsewhere — so this stays at needs review until the planner confirms.

Finding 5

Matches

F&B minimum met; no attrition charge due

Agreed

Hotel Agreement · Page 7, Section 6 — Food & Beverage

“Group guarantees a food and beverage minimum of $18,000, exclusive of service charge and tax.”

Charged

Final Master Account · Page 35 — Banquet Revenue

“Food & beverage revenue — $21,340.00. No minimum shortfall charge posted.”

Calculation

$21,340 actual ≥ $18,000 minimum → shortfall $0

Actualized food and beverage revenue exceeds the contracted minimum, and the bill correctly posts no shortfall charge. Checked so you don't have to.

Your bill gets the same treatment.

Upload the agreement, the BEOs and the final master account. FolioMatch checks every rate, credit, concession and charge — and shows you the evidence, not just a number.

Audit a billSee pricing