Sample Venue Event Review · Illustrative example

Did we bill what we agreed?

A fictional event shown in FolioMatch's real Venue finding cards: where the bill may have missed revenue, where it may overbill the client, and what needs your team's decision before the review is closed.

Sample data No customer data · No sign-up required

Venue Event Review

Harborline Leadership Summit

The Larkspur Hotel · Oct 14–15 · 2 days · 60 attendees · USD

Sample data

Documents: Signed group agreement · BEO #2 · Final master bill

Potential missed revenue and potential client overbilling are separate figures, each the sum of the findings under it. They are never netted.

Findings

Each figure, with the evidence behind it.

Open any finding: Agreement states, Final bill shows, FolioMatch calculated — and View source for the cited passage.

Potential missed revenue

Contracted charge not billed

Afternoon coffee break on BEO #2 not billed

$1,080.00 potential missed revenue

StatusNeeds your decision

Agreement states: 60 guests × $18 = $1,080; p. 1
Final bill shows: No matching bill line

FolioMatch calculated

$1,080.00 agreed − $0.00 billed = $1,080.00 not billed

Potential client overbilling

Complimentary charge billed

Resort fee billed although waived

$3,600.00 potential overbilling

StatusNeeds your decision

Agreement states: Waived for all group room nights; p. 1
Final bill shows: 120 nights × $30 = $3,600; p. 2

FolioMatch calculated

$3,600.00 billed − $0.00 agreed = $3,600.00 above the agreement

Rate variance

Summit Hall billed above the agreed total

$1,000.00 potential overbilling

StatusNeeds your decision

Agreement states: $9,000 total for the two-day program; p. 2
Final bill shows: $10,000 across 2 bill lines; p. 1

FolioMatch calculated

$10,000.00 billed − $9,000.00 agreed = $1,000.00 above the agreement

Needs your decision

Rate variance

AV technician overtime depends on written approval

Needs your review

StatusNeeds your decision

Agreement states: $110 per hour, only with the group's prior written approval; p. 3
Final bill shows: 6 hours × $125 = $750; p. 2

Why FolioMatch stopped

the term depends on a condition FolioMatch can't establish from the documents

What to verify

Check whether the condition in the agreement was met.

Matches (as analysed)

Rate variance

Group room rate

Matches (as analysed)

Agreement states: $219 per room night; p. 1
Final bill shows: 120 nights @ $219; p. 1

FolioMatch calculated

$26,280.00 agreed, $26,280.00 billed — no difference

Correct and close

Your team decides, then closes the review.

For each finding your team confirms the issue, marks it not applicable or already billed elsewhere, and records it as corrected once the bill is fixed. Once nothing is left to decide or correct, the review is ready to close. Closing is a deliberate step, and a closed review is locked until someone reopens it.

The sample cards above are read-only; decisions are made in your own workspace.

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