For event planners
FolioMatch compares your hotel agreement, BEOs and final master bill to identify overcharges, missing concessions, rate discrepancies, staffing errors and other billing issues before you approve the invoice.
Every finding shows the source evidence and the calculation behind it.
No integrations · No implementation · No system switch
Your event documents stay private to your account.
Sample audit
Final master account
$187,492.18
Value requiring review
$6,408
Audit completeness · High
The financial close
The final master account still has to be checked against every rate, credit, concession and change you negotiated.
Audit the final bill before you approve it.
Sample finding · Illustrative documents
Agreed
SECTION 4 — GUEST ROOMS
“Group rate of $229.00 per room, per night, single/double occupancy, for all contracted room nights.”
Guest room rate
$229
Calculation
100 × ($249 − $229)
$2,000
requires review
View evidence →Charged
MASTER ACCOUNT — DETAIL
| 05/12 | Meeting room rental | 4,500.00 |
| 05/12 | Group room — 100 nights @ 249.00 | 24,900.00 |
| 05/12 | Occupancy tax | 3,237.00 |
| 05/13 | Breakfast buffet · BEO 2041 | 6,840.00 |
Guest room rate
$249 · 100 room nights
Rooms
Event spend
Financial terms
Contractual risk
Every meaningful FolioMatch finding is tied back to source evidence and a transparent calculation.
01 — SOURCE
The exact document and page.
02 — MATCH
The relevant contract term linked to the corresponding charge.
03 — CALCULATION
The financial difference calculated from structured values.
04 — DECISION
Your team makes the final determination.
If FolioMatch can't substantiate something, it doesn't call it a discrepancy.
From finding to resolution
Once you've reviewed the findings, turn confirmed issues and questions into a professional post-event reconciliation report with the supporting contract terms, charges and calculations already documented.
FolioMatch finds and documents the issues. You decide what gets raised with the other side.
Post-event reconciliation report
Grand Hyatt Phoenix
Final master account
$187,492.18
Value requiring review
$6,408
Items included
4
$2,000
Status: Confirmed issue · Potential impact
$229 / night
Hotel Agreement · Page 6
$249 × 100 room nights
Final Master Account · Page 31
100 × ($249 − $229)
$2,000
Please issue the applicable credit.
Sample report · Illustrative data
For planners, agencies and venue teams, the reconciliation report becomes a professional client-ready closeout deliverable.
You decide what leaves FolioMatch.
Confirmed issues and clarification items are selected by your team before they appear in a reconciliation report. FolioMatch never sends findings to anyone automatically.
From final folio to documented reconciliation.
Room blocks move. AV gets added. BEOs are revised. Menus change. FolioMatch considers supporting event documents before it classifies something as a likely discrepancy.
Later documented changes can supersede earlier terms when the evidence supports it.
Few trustworthy findings are more valuable than dozens of questionable alerts.
FolioMatch supports the planner's review. The planner makes the final determination.
For planners
For professionals responsible for closing the event financially—not just running it.
Add the signed agreement and the final bill. Include BEOs, amendments and other supporting documents when relevant.
FolioMatch connects negotiated terms to final charges and calculates supported differences.
Confirm what genuinely needs attention with the source evidence and calculation behind every finding.
Turn selected findings into a professional reconciliation report ready to share with the other side.
Upload the paperwork. Review the evidence. Turn the findings into a documented reconciliation.
No integrations. No implementation.