For venues & hotels
Catch billing mistakes
before your client does.
Compare the agreement, BEOs and final bill before the invoice leaves your property.
No integration required · Works with your existing sales, catering, PMS and billing systems
The review
One final check before the bill leaves your property.
FolioMatch compares the commercial agreement, BEOs and amendments against the final master bill and surfaces possible discrepancies — contracted charges that were missed, rates that were underbilled, minimums that were not met and contract variances that could create a client dispute — before the invoice reaches your client.
Event Billing Review
Harborview Annual Leadership Summit · Grand Ballroom
Potential missed revenue
$750
Potential overbilling
$1,200
Contract variances
2
Needs review
0
Potential missed billing
Bartender overtime
Agreement
$750
Final bill
Not found
Potential variance
+$750
Contract variance
Room rate
Agreed
$195
Billed
$215
Potential variance
+$1,200
Why it matters
Small mistakes become expensive at scale.
You already check the bill. FolioMatch checks it against the agreement.
- Signed agreement
- Event documents / BEOs
- Final master bill
- FolioMatch review
Contracted charge not billed
Bartender overtime in the agreement never appears on the final bill.
$750
Minimum commitment not fully billed
A $12,000 F&B minimum; only $10,850 appears on the bill.
$1,150
Rate billed below agreement
Contracted $195/hour billed at $175 across 40 staff hours.
$800
Contract variance
Room block billed at $215 against an agreed $195 — flagged before your client does.
$1,200
Missing contracted fee
AV setup and rigging fee from the addendum not on the master bill.
$1,908
Service charge discrepancy
Service charge applied at a lower percentage than agreed on one department.
$600
One illustrative event
$6,408
Potential billing variance identified
Sample data for a single fictional event. Not an average and not a customer result. Includes $1,200 of contract variance above the agreement, which FolioMatch reports separately from missed billing.
- Potential missed billing caught before sending
- Billing accuracy against the agreement
- Fewer client billing disputes
- Fewer invoice corrections
- A cleaner internal review
An independent control layer
Your event system creates the bill. FolioMatch checks it.
Your PMS manages the stay.
Your catering and event system manages the event.
Your accounting system creates the invoice.
FolioMatch independently checks what was agreed against what gets billed.
Your event systems are built to manage events and generate bills. FolioMatch adds an independent final check — a control layer for final bill review, not another invoicing platform. It does not create the bill, replace your PMS or sales & catering software, or recalculate every charge from scratch.
System-agnostic by design. FolioMatch does not depend on your event system being the source of truth. It reviews the signed commercial documents and final bill directly. Whether the bill was produced in a PMS, sales & catering platform, accounting system or manually assembled, FolioMatch reviews the output against the agreement.
Where billing issues usually come from
- Contract amendments made outside the system
- BEO details that changed late
- Overtime that occurred after the event started
- Concessions with conditions attached
- Charges from several departments
- Finance, catering and PMS data that don't perfectly align
- A final bill combining data from several sources
No replacement.
No integration project.
One independent control layer.
What FolioMatch checks
The goal is contract accuracy, not maximizing charges. FolioMatch flags underbilling and overbilling alike — helping reduce billing disputes, revenue leakage and manual final-bill review.
Contracted but missing
Staffing · Bartender overtime · AV · Room rental · F&B minimum shortfall · Service charge · Contracted fees
Incorrectly billed
Wrong rate · Wrong quantity · Incorrect discount · Concession applied incorrectly · Incorrect service charge · Tax mismatch
Terms outside the billing system
Amendments · Addenda · Negotiated concessions · Custom fee arrangements · Special room-block terms
How it works
Review an event bill before it goes out.
01
Add the agreement
Contract, proposal, addenda and negotiated terms — with the client/event and booking reference.
02
Add event documents
BEOs, amendments and supporting documents. Later amendments take precedence over earlier terms.
03
Add the final bill
The master bill, invoice or folio as PDF, or a supported CSV export.
04
Review findings
FolioMatch compares what was agreed with what was billed and links every finding back to its source.
One review uses one credit. Re-runs are free.
Evidence
Every finding should be defensible.
FolioMatch doesn't guess. Every supported finding links back to the agreement and final bill, so your team can verify the issue before changing the invoice.
Potential missed billing
F&B minimum shortfall
- Agreement
- $12,000 minimum
- Final bill
- $10,850
- Potential missed billing
- $1,150
Calculated as $12,000 − $10,850. Sample data.
Source · Page 4 · Catering Agreement
6.2 Food and beverage. Group agrees to …
“$12,000 minimum food & beverage commitment, exclusive of service charge and tax.”
… any shortfall will be billed at the conclusion of the event.
Final bill · Page 2 · Master Bill
Food & beverage subtotal ………… $10,850.00
Each finding shows
Agreement requirement · Invoice treatment · Expected amount · Billed amount · Variance · Contract citation · Invoice citation · Recommendation
Built for finance and operations review
- Every finding traces back to the agreement or the bill.
- FolioMatch does not invent charges that are not supported by the documents.
- Low-confidence differences are surfaced for review, not presented as facts.
- The report separates potential missed billing from contract variances above the agreement.
Who it's for
Anywhere there's an agreement, an event and a final bill.
Independent venues · Hotels · Conference properties · Wedding venues · Event centers · Hotel groups
Teams
Events · Catering · Finance · Revenue · Operations
For Directors of Finance, Controllers, Directors of Catering and Events, Directors of Operations and General Managers who sign off on the master bill before it reaches the client.
Check the bill before your client has to.
Add the agreement, event documents and final bill. FolioMatch shows you what deserves a second look before the invoice goes out.
Founding Venue Program
We're working closely with our first venue partners to refine FolioMatch around real event-closeout workflows.
Talk to us about early access →How FolioMatch works · Master bill reconciliation · Common billing discrepancies